Gain control over your administration with the Commercial Closing extension

For the finance department within a fresh produce company, accountants regularly deal with period closings such as daily and weekly closings. These are important tasks that require a high level of accuracy from employees. To support companies in this process, new screens have been added to GreenCommerce that make it possible to commercially close a period. Completed orders within that period are locked, while related costs can still be added at a later stage by the commercial team.

Reliable data you can trust
A common challenge for finance departments is ensuring that all figures for a given period are accurate. The commercial department often works with different agreements per period (week, month, quarter, year, etc.) when creating orders. Examples include quantity adjustments, commission-based sales, transport costs, repacking costs, or other services. All of these elements are part of an order and may be modified or supplemented over time by the commercial team. For example, transport invoices may arrive later or commission prices may be determined at a later date, directly affecting historical figures. When the finance department wants to generate reports for a closed period, it is essential that those figures remain accurate and do not change unexpectedly afterward.

To support both departments, we have developed a new Commercial Closing extension. Finance employees can commercially close a period even when prices have not yet been finalized. Commercial staff can no longer modify historical orders by changing quantities, delivery locations, or similar details, but they can still finalize indicative or commission-based prices. Once a period has been closed, no changes can be made to existing commercial information and no new orders can be created in GreenCommerce for that period. This allows other departments to confidently work with the data from that period.

Closing a period
Two new screens have been added to GreenCommerce: Administration → Commercial period closing (to review and close a new period) and Administration → Commercial closings (to view previous closings).

The first screen allows a period to be reviewed and closed. Using a process control template, similar to the functionality available in the Production App, various validation checks can be defined. These templates are fully configurable, allowing them to be adjusted for each period. Once all checks have been successfully completed, the period can be closed. As a result, no new commercial transactions can be entered into the past, while related items such as costs can still be processed. This gives companies greater control over their administration and enables reporting based on complete and reliable information.

The first step in period closings
The Commercial Closing extension is the first component of the broader 'Period closings' initiative, with Financial closing being the next focus area. Financial closing will allow a period to be fully locked, both commercially and financially, making it impossible for commercial users to post costs or invoices to past periods.

Are you interested in the Commercial closing extension in GreenCommerce, or would you like to receive more information? Please contact info@greencommerce.nl or call +31 (0)174 642 622.